Leasing Medical Office Space In South Florida

Your Step-by-Step Guide to Finding and Leasing the Perfect Medical Office for Your Practice

1. Understand Your Needs

Before beginning the leasing process, it’s essential to understand your practice’s unique needs. This ensures you lease the right space—efficiently, cost-effectively with long-term satisfaction.

Key Considerations:

    • Type of Practice (e.g., general, dental, surgical, wellness,etc.)

    • Size Requirements: Square footage (exam rooms, waiting area, storage, admin space)

    • Ideal Location (near hospitals, demographics, parking, transit access)

    • Budget (rent, CAM charges, utilities, build-out costs)

    • Future Growth (consider scalability, more space in 3-5 years)

2. Financial Preparation & Requirements

Landlords want financially stable tenants. Preparing your documentation early ensures a smooth leasing process.

You’ll Typically Need:

    • 2–3 Years of Financials or Tax Returns

    • Business Plan (for new or expanding practices)

    • Credit Report (personal and/or business)

    • Proof of Medical Licensure

    • Personal Guarantee or Additional Security (if applicable)

Insider Tip: First-time tenants can strengthen their offer with a letter of credit or higher security deposit.

3. Work with a Medical Office Leasing Specialist

Medical office leases are unique due to regulations, zoning, and build-out requirements. Leasing medical office space involves more than finding an available unit—it’s about securing a functional, compliant, and cost-effective environment for your practice. That’s where we come in.

With years of experience in South Florida’s medical real estate market, we specialize in representing healthcare professionals—guiding you through every step with precision.

Here’s how we add value:

    • We curate spaces zoned and optimized for medical use.

    • We analyze market data to find you the best location at the best price.

    • We negotiate lease terms specific to your practice’s needs—like exclusivity clauses, build-out allowances, and HIPAA considerations.

    • We coordinate with trusted vendors, including attorneys, architects, and contractors, to make your move seamless.

When you work with us, you get more than a space—you get strategic partners committed to your success.

4. Tour Properties & Select Your Space

Once we identify properties that fit your criteria, we schedule private tours.

During Tours, Evaluate:

    • Parking & Accessibility (ADA compliance)

    • Infrastructure (plumbing for sinks in exam room, electrical for medical equipment, etc.)

    • Visibility & Signage Opportunities

    • Neighboring Tenants (synergy vs. competing services)

    • Condition & Customization Potential

5. Letter of Intent (LOI)

Once you choose a space, we draft a Letter of Intent to outline the key lease terms and protect your interests.

LOI Includes:

    • Base Rent & CAM Fees

    • Lease Term

    • Tenant Improvement Allowance

    • Commencement Date

    • Option to Renew or Expand

    • Rent Increases (e.g., CPI-based)

Tip: This is a non-binding document but sets the framework for lease negotiation.

6. Lease Negotiation & Legal Review

This is where the LOI becomes a formal lease agreement. We help you negotiate a tenant-friendly lease that accounts for:

    • Build-Out Timeframes and Landlord Responsibilities

    • Use and Exclusive Clauses (protect your practice niche)

    • Signage Rights and Operating Hours 

    • HIPAA Compliance

    • Sublease, Early Termination and Exit Strategies

Your attorney reviews the final agreement to ensure it protects your interest and rights.

7. Build-Out & Permits

Medical offices often require custom construction (plumbing, electrical, specialized equipment, etc.). Steps:

    • Hire an Architect/Designer experienced in medical layouts

    • Submit Plans for landlord and city approval

    • Obtain Permits and schedule inspections

    • Contractor Begins Work (timeline: 60–120 days depending on scope)

    • Final Inspections & Occupancy Certification

Pro Tip: We negotiate the best Tenant Improvement Allowance to reduce your out-of-pocket costs.

8. Move-In & Launch

Once construction is complete and approved:

    • Set up utilities (power, water, internet)

    • Install furniture, equipment, and signage

    • Conduct final walkthrough with landlord

    • Open doors and start serving patients!

Now you’re ready to open and serve patients!

Approximate Leasing Timeline

Step Timeframe
Needs Assessment 1 week
Property Search & Tours 1–3 weeks
LOI & Negotiation 2–3 weeks
Lease Finalization 2–4 weeks
Build-Out & Permits 2–4 months 
Move-In 1 week

Ready to Lease Your Medical Office Space?

Let us help you find the right space, negotiate the best deal, and open your doors with confidence!
📧 info@medofficespaces.com
🌐 www.medofficespaces.com